The Dade County School Board has four polices for upcoming update. These are now available for you to have input on, just visit their website.

 

https://simbli.eboardsolutions.com/Index.aspx?S=4049

 

Board Policy BCBI: Public Participation in Board Meetings

Status: DRAFT
Original Adopted Date: 12/18/2006 | Last Revised Date: Pending | Last Reviewed Date: 04/26/2021

Meetings of the Board of Education are held to conduct the affairs and business of the school system.  Although these meetings are not meetings of the public, the public is invited to attend all meetings and citizens are invited to address the Board at appropriate times and in accordance with procedures established by the Board or the Superintendent.

The Superintendent shall make available procedures allowing members of the public to address the Board on issues of concern.  These procedures shall be available at the Superintendent’s office and shall be given, upon request, to anyone requesting a copy.
All presentations to the Board are to be brief and are intended for the Board to hear comments or concerns without taking action.

All meetings of the Board shall be open to the public.

The Dade County Board of Education holds its regular meeting monthly in the board room of the school system’s Central Office Building. Citizens of the community have the expressed right and are encouraged to attend meetings of the Board to listen and observe the deliberations of its members. The following regulations are enacted to preserve the orderly pursuit of the business of the board and to provide proper opportunities for public meetings — not meetings of the public; however, any citizen may request the opportunity to speak at the appropriate time regarding any issue which is a legitimate concern of the Board.

Before petitioning the Board to speak about a concern, a citizen should first seek a solution through the proper staff and administrative channels. Individuals should understand that, if this process has not been followed prior to an appearance at a board meeting, the Board may refer the matter to the school system administration for review.

To Be on the Board Meeting Agenda

Individuals whose concerns remain unresolved after seeking a solution through administrative channels and wish to be placed on the agenda to address the Board during its monthly regular meeting may obtain a  “Request to Address the Dade County Board of Education” form from the Superintendent’s office. The form must be completed and returned to the Superintendent’s office 2 weeks prior to the Board meeting. Individuals may not show up at a Board meeting and expect to be placed on the official agenda of matters for consideration during the monthly regular meeting. Individuals who are on the board agenda will be allowed 10 minutes to address the board.

Regular Meetings

Immediately following the information section of the board agenda for each regular monthly board meeting, public comment will be heard from any interested citizen and/or employee of the school district. 

Procedures for Speaking before the Board — Individuals not on Board Agenda

Individuals desiring to appear before the Board must first complete a sign-in sheet which shall be available at the beginning of each regularly scheduled (monthly) meeting. The Superintendent or designee will provide these forms to prospective speakers and be available to answer any questions regarding procedures. Any materials the speaker desires the Board to receive related to his/her remarks shall be given to the superintendent or designee at the time of sign-in for distribution to the Board. The speaker will be allowed five (5) minutes to address the board.

Speakers may offer their opinion and input regarding matters of school operations or policies. Public participation is not intended to address matters involving specific individual employees or students of the District.  There exist other policies and procedures within the District and at each school for those purposes. 

Items which are excluded from the Open Meetings Act (O.C.G.A.50-14-1 et.seq.) will not be discussed during this session. (This includes certain land or legal matters, individual student cases, and personnel items.)

Procedure for Addressing the Board

In addition to the above, the following rules shall be followed during citizen appearances before the Board:

  1. The speaker shall state his/her name and address.
  2. All remarks shall he made to the Board as a whole and not to a particular board member.  Speakers are reminded that members of the Board are without authority to act independently as individuals in official matters.
  3. The presentation should be as brief as possible, yet should include all information considered important by the speaker. Unless an extension of time is granted by the Board Chair, each speaker’s remarks shall not exceed five (5) minutes in length if the speaker is not on the regular meeting agenda and ten (10) in length if the speaker is on the agenda.
  4. The Board may not respond to comments or questions posed by citizens in their presentations, but may, instead, take these comments and questions under advisement for response at a later time.
  5. No profane or vulgar language or personal abuse against any individual shall be permitted.
  6. Questions may be asked by Board members and/or the Superintendent for purposes of clarification; however, no speaker shall be permitted from the floor to enter into any discussion with the Board, either indirectly or through a Board member.
  7. The Board vests in its Chair, or presiding officer, the authority to terminate the remarks of any individual who does not adhere to the above guidelines.

It is hoped that visitors who attend Board of Education meetings will feel that business has been dealt with efficiently and conscientiously, and also that visitor interest and input has not only been appreciated, but encouraged. The education and welfare of students is the sole mission of the Dade County Board of Education.

 

Board Policy DFK: Gifts and Bequests

Status: DRAFT
Original Adopted Date: 02/26/2007 | Last Revised Date: Pending

It shall be the policy of the Dade County Board of Education that the Board or the Superintendent (or designee) may accept or deny donations, monetary gifts, and/or bequests from any source, including booster club. Donations accepted for a specific purpose or project will be used specifically for the intended purpose.

The District shall not accept any gift or donation that would violate or conflict with policies or procedures of the Board or with federal or state law.

The Superintendent is authorized to develop and implement additional administrative regulations to govern the acceptance of gifts, donations, grants, or bequests to the school system.

The acceptance of gifts or donations on behalf of a school or of the school system shall be carried out according to the following provisions:

  • Any gifts or donations presented to an individual school and/or the total school system which obligate the system to future operating or upkeep costs must be approved by the Board of Education.  All other gifts or donations may be approved by the Superintendent or designee. 
  • Materials donated to a school media center shall be recorded as gifts, and such gifts shall be maintained as a part of the media collection.  Upon acceptance, the gifts or donations become the property of the school system and are subject to the laws, rules, and regulations which govern the school system.
  • In accepting any donations as items or services to the athletic program of the school system, the Superintendent or designee shall establish a valuation of the donation and may request from the donor a valuation or an accounting of actual costs incurred regarding the donation.  The Superintendent or designee also may set a valuation for donations to other programs as appropriate or required for accounting purposes.

The Superintendent is authorized to develop and implement additional administrative regulations to govern the acceptance of gifts, donations, grants, or bequests to the school system.

It shall be the policy of the Dade County Board of Education that the Board or the Superintendent (or designee) may accept or deny donations, monetary gifts, and/or bequests from any source, including booster club. Donations accepted for a specific purpose or project will be used specifically for the intended purpose.

The acceptance of gifts or donations on behalf of a school or of the school system shall be carried out according to the following provisions:

  • Any gifts or donations presented to an individual school and/or the total school system which obligate the system to future operating or upkeep costs must be approved by the Board of Education.  All other gifts or donations may be approved by the Superintendent or designee.
  • Materials donated to a school media center shall be recorded as gifts, and such gifts shall be maintained as a part of the media collection.  Upon acceptance, the gifts or donations become the property of the school system and are subject to the laws, rules, and regulations which govern the school system.
  • In accepting any donations as items or services to the athletic program of the school system, the Superintendent or designee shall establish a valuation of the donation and may request from the donor a valuation or an accounting of actual costs incurred regarding the donation.  The Superintendent or designee also may set a valuation for donations to other programs as appropriate or required for accounting purposes.

The Superintendent is authorized to develop and implement additional administrative regulations to govern the acceptance of gifts, donations, grants, or bequests to the school system.

 

Board Policy DIB: Financial Reports

Status: DRAFT
Original Adopted Date: 08/18/2008 | Last Revised Date: Pending

CAPITALIZATION POLICY FOR FIXED ASSETS

A record and inventory shall be maintained on all tangible fixed assets, which have a historical cost of $5,000 or more and a normal expected life of one year or more. All such property shall be identified and marked in a prescribed manner through the use of sequentially-numbered bar code decals. Such decals will identify the fixed asset as being property of the Dade County Board of Education.

Each School Principal/Building Manager shall have the responsibility for the maintenance and control of all Capital Assets located in their school/building.

A fixed asset is a piece of property that meets all of the following requirements:

  1. The asset is tangible and complete.
  2. The asset is used in the operation of the school system’s activities.
  3. The asset has a useful life of longer than the current fiscal year.
  4. The asset is of significant value.

The following significant values will be used for different classes of assets:

Class of Fixed Asset
Significant Value
Machinery and Equipment
$5000 or more
Buildings and Building Improvement
$5000 or more
Land Improvements
$5000 or more
Land
any amount
Intangible Assets
$100,000

Fixed assets may be acquired through donation, purchase or may be self-constructed. The asset value for donations will be the fair market value at the time of the donation. The asset value, when purchased, will be the initial cost plus the trade-in value of any old asset given up, plus all costs related to placing the asset into operation. The cost of self-constructed assets will include all costs of construction.

Land

Land acquired by purchase is recorded at cost to include the amount paid for the land itself and all incidental costs.

Land acquired by gift or bequest is recorded at the fair market value at the date of the acquisition.

When land is acquired with buildings erected thereon, total cost is allocated between the two in reasonable proportion at the date of acquisition.     If the transfer document does not show the allocation, other sources of the information may be used such as an expert appraisal or the real estate tax assessment records.

Land is not depreciable.

Land Improvements

This category will include parking lots, outdoor lighting, covered walkways, fences, tennis courts, running tracks, and grandstands, etc. The Board does not capitalize landscaping. Land Improvements will be depreciated over their estimated useful lives.

Buildings

Buildings will be recorded at either their acquisition cost or construction cost. If a building is constructed, the capitalized cost should include all construction cost. The constructed building will be capitalized upon completion of the projects. All the component units of the building, such HVAC, plumbing system, sprinkler systems, elevators, etc will be included in the capitalized cost of the building.

Building Additions

Building additions will be recorded at their construction cost. Building additions will be capitalized separately and depreciated over their useful life.

Building Improvements

  1. Component Units – (HVAC, pluming systems, sprinkler systems, elevators, etc.)  When building component units are replaced, the new component unit will be billed separately, and the old component (subsequent to original construction) will be removed from the property report. However, if the original component unit was included in the original construction, it will not be removed since it was not a separately valued component. The new component unit will be depreciated over the remaining useful life of the building.

Major Renovations or Alterations

  1. Any major renovations or alterations within an existing building will be added to the cost of the original building. These renovations\alterations will be depreciated over the remaining life of the building/structure.

Construction in Progress

This includes all projects for buildings or land improvements construction that are not completed at the end of the fiscal year.

Machinery & Equipment

Expenditures for machinery, equipment or furnishings costing $5,000 or more collectively for combined modules which are essential to the operation of the day to day activities of the Board of Education will be capitalized.

Intangible Assets

Intangible Assets are assets that lack physical substance, are nonfinancial in nature, and have a useful life of exceeding one year.  Examples are software, land use rights (easements, right-of ways, etc.) or intellectual property such as patents, copyrights and trademarks
DEPRECIATION POLICY

All Depreciation will be computed using the “straight line” method, with a half-year convention in the year of acquisition and the final year. The estimated useful lives of the related assets are as follows:

Related Assets Useful Lives
  Land   No Depreciation
  Buildings–Mobile Classrooms   10 Years
  Permanent Buildings   20 to 80 years
  Building Additions   Remaining useful life up to 80 years
  Machinery and Equipment
Vehicles (trucks, vans, tractors, forklifts, etc)
  6 to 10 years
Kitchen Equipment
  10 to 12 years
Computer Hardware ($5000)
  3 to 5 years
Outdoor Equipment
  20 years
Miscellaneous Equipment
  5 to 10 years
Buses
  8 to 14 years
Land Improvement
  15 to 80 years
Intangible Assets
   Individually determined

DISPOSITION OF ASSETS

When fixed assets are sold or otherwise disposed of, the property report should be relieved of the cost of the asset and the associated accumulated depreciation. Items will be removed on an annual basis in conjunction of the annual update. The appropriate depreciation will be taken the year of disposal.

 

Board Policy JBCB: Nonresident Students

Status: DRAFT
Original Adopted Date: 03/19/2007 | Last Revised Date: Pending | Last Reviewed Date: 04/22/2021

Nonresident students whose parents do not reside in Dade County may enroll in the Dade County Schools subject to the following conditions:

  • A student seeking enrollment may not have pending any disciplinary proceeding in the school where the student was previously enrolled and must otherwise be in good standing with the school the student last attended.
  • Students who have withdrawn from a previous school district to avoid disciplinary action or who are under suspension, expulsion or other disciplinary action in a previous district may not enroll in the Dade County School System.
  • Out-of-district students will sign an admissions contract upon entry.  The admission of an out of district student is for only the school year during which the student is seeking enrollment.  A nonresident student must apply each year for admission and must meet the qualifications for admission. each time the student applies.  The student’s behavior, attendance and academic achievement will be reviewed by the principal upon application for continued enrollment in order to determine if the student is eligible for enrollment for the following school year.
  • Space must be available in the class and school in which the nonresident student seeks to enroll.  A student may not be permitted to enroll if that student’s placement would require the school district, under existing state law or State Board rules, to employ additional staff.
  • A nonresident student is admitted conditioned upon the student’s good behavior, attendance and willingness to perform the required academic assignments. Any violation of the student discipline code by a nonresident student may result in the revocation of the student’s privilege to attend Dade County Schools. The admission of out of district students and the continued enrollment of such students is a privilege and not a right.  Decisions regarding revocation of this privilege may be made by the principal and superintendent without resort to a student disciplinary tribunal.  A student may formally appeal the decision of the principal to the superintendent.  There is no appeal beyond the decision of the superintendent.
  • Students that live in Tennessee or Alabama may attend Dade County Schools but must pay an out-of-state tuition equal to the amount of cost for educating the child in the state of Georgia.  All out of state staff members that are hired after January 1, 2014, will be required to pay out of state tuition for their children equal to the amount of cost for educating the child in the state of Georgia.
  • The Dade County School System does not discriminate on the basis of race, color, national origin, sex or disability in determining the admission of students who reside outside of Dade County.  Decisions whether a student with disabilities has met all the requirements for enrollment will be made by either a Student Support Team or an IEP team, as may be appropriate.

The Superintendent is authorized to develop and implement additional administrative regulations to govern the admissions of nonresident students.